Is this suitable for a single private music teacher?

Yes. A solo teacher gets the same scheduling, student records, invoicing, and payment tracking as a multi-room school — you simply have one teacher on the roster.

Can I track which students owe me money?

Yes. Every invoice shows sent, paid, or overdue, and each student card carries their balance, so chasing payment does not mean scrolling back through a bank statement.

Can I lend or rent instruments to my students?

Yes. Loans and rentals are tracked per unit with borrower, due date, and deposit, which matters if you keep a few loaner instruments for beginners.

$49 a month, everything included. There is no free tier and no per-student charge.

Private music teacher software

Private Music Teacher Software for the Business Half of Teaching

The teaching is the easy part. The admin — who came, who cancelled, who has paid, who still has your spare clarinet — is what eats your evenings. Music Shop Suite puts all of it on one screen so you can close the laptop after the last lesson.

Student records with contact, instrument, level, and notes
Recurring weekly schedule with attendance and make-up credits
Invoices built from the lessons that actually happened
Payment status per student — paid, due, overdue
Loaner and rental instruments tracked by borrower and due date

Start your shop — $49/month See the dashboard

One record per student

Contact details, guardian details, instrument, lesson history, practice notes, invoices, and any instrument on loan all live on a single student card instead of across a notebook, a phone, and a bank app.

Guardian contacts for under-18 students
Lesson and attendance history at a glance
Outstanding balance always visible

The schedule you already teach

Set the weekly slot once. Term dates, holidays, and your own days off apply across the calendar, and reschedules keep the billing intact.

Invoicing without a spreadsheet

Bill monthly in advance or in arrears from the lesson record itself. Credits from cancelled lessons carry forward automatically rather than being remembered — or forgotten.

Monthly, per-term, or per-lesson billing
Credits and make-ups applied to the next invoice
Printable and emailable invoices with your details

Chase less, get paid more

An overdue list sorted by how long the money has been outstanding, with contact details attached, turns awkward chasing into a two-minute job once a month.

Loaner instruments you get back

If you lend a beginner a violin or rent out a school instrument, each unit is tracked by serial with a borrower, a due date, and a deposit. Overdue items are on the same dashboard as everything else.

Room to grow into a studio

Start solo. When you add a second teacher, a room, or a small stock of strings and reeds to sell, the same $49 account already handles it — no migration, no upgrade tier.

See the workbench before you sign up

Inventory, pricing, lesson bookings, and instrument lending all live in the same back-office dashboard — no separate apps, no re-keying between them.

Weekly lesson booking calendar with student lessons, teachers, rooms and attendance — Lesson bookingsA weekly teaching calendar with rooms, teachers, and attendance marking — plus the invoice that follows each lesson block.

Pricing and margin report showing revenue, cost of goods, gross profit and per-product markup — Pricing & marginRevenue, cost of goods, gross profit, and markup per product so you price from real numbers instead of gut feel.

Instrument lending and rental tracker with borrowers, due dates, overdue badges and deposits — Instrument lendingLoans and rentals by unit: who has it, when it is due, what deposit is held, and which agreements are overdue.

Music shop inventory dashboard listing instruments with SKU, serial number, condition, cost, price and status — InventoryEvery instrument tracked by SKU and serial with condition, cost, retail price, and live status — for sale, on hold, in repair, or sold.

Frequently asked

Is this suitable for a single private music teacher?: Yes. A solo teacher gets the same scheduling, student records, invoicing, and payment tracking as a multi-room school — you simply have one teacher on the roster.
Can I track which students owe me money?: Yes. Every invoice shows sent, paid, or overdue, and each student card carries their balance, so chasing payment does not mean scrolling back through a bank statement.
Can I lend or rent instruments to my students?: Yes. Loans and rentals are tracked per unit with borrower, due date, and deposit, which matters if you keep a few loaner instruments for beginners.
What does it cost?: $49 a month, everything included. There is no free tier and no per-student charge.

Keep exploring the workbench

Every part of the shop lives in one system. Follow the workflow closest to what you are trying to fix first.

Run your shop on one workbench — starting today.

$49/month, no contracts, no trial. Import your spreadsheet, invite your team, and have inventory, repairs, rentals, and lessons in one place tonight.