What kind of equipment rental does this suit?

Serialised, high-value equipment hired to individuals or organisations — instruments, PA and backline, and school or studio gear. Every hire is tied to a specific unit.

Does it track deposits and damage?

Yes. Deposits held, refunded, or withheld are recorded per agreement, with condition photos at issue and at return.

Can I see what is out right now?

Yes. A live view shows every unit on hire, who has it, when it is due, and how many days overdue anything is.

Equipment rental

Equipment Rental Software Built Around the Unit, Not the Category

If your hire stock is serialised and valuable, you need to know which unit went out, who has it, what condition it left in, and what it has earned. Music Shop Suite tracks hires at the unit level and keeps the agreement, deposit, and return condition on the same record.

Every hire tied to a specific serial number
Agreements with term, rate, deposit, and damage terms
Condition photos captured at issue and at return
Live on-hire board with due dates and overdue days
Earnings and utilisation per unit and per category

Start your shop — $49/month See the dashboard

Utilisation tells you what to buy next

Revenue per unit and days-on-hire show which items pay for themselves and which are dead capital. Buy the third of what is always out rather than another of what never leaves.

Days on hire and revenue per unit
Idle stock highlighted by category
Maintenance cost set against earnings

Returns are an inspection, not a shrug

Compare the return against the issue photographs, record damage, and apply or refund the deposit with the reason attached — so the next conversation is short.

Maintenance without losing the unit

Send a returned item straight to the bench as a work order. It shows as unavailable rather than quietly disappearing off the hire board.

Overdue chasing that is factual

A list with hirer, contact details, days overdue, and balance turns an awkward call into an admin task.

See the workbench before you sign up

Inventory, pricing, lesson bookings, and instrument lending all live in the same back-office dashboard — no separate apps, no re-keying between them.

Instrument lending and rental tracker with borrowers, due dates, overdue badges and deposits — Instrument lendingLoans and rentals by unit: who has it, when it is due, what deposit is held, and which agreements are overdue.

Music shop inventory dashboard listing instruments with SKU, serial number, condition, cost, price and status — InventoryEvery instrument tracked by SKU and serial with condition, cost, retail price, and live status — for sale, on hold, in repair, or sold.

Pricing and margin report showing revenue, cost of goods, gross profit and per-product markup — Pricing & marginRevenue, cost of goods, gross profit, and markup per product so you price from real numbers instead of gut feel.

Frequently asked

What kind of equipment rental does this suit?: Serialised, high-value equipment hired to individuals or organisations — instruments, PA and backline, and school or studio gear. Every hire is tied to a specific unit.
Does it track deposits and damage?: Yes. Deposits held, refunded, or withheld are recorded per agreement, with condition photos at issue and at return.
Can I see what is out right now?: Yes. A live view shows every unit on hire, who has it, when it is due, and how many days overdue anything is.

Keep exploring the workbench

Every part of the shop lives in one system. Follow the workflow closest to what you are trying to fix first.

Run your shop on one workbench — starting today.

$49/month, no contracts, no trial. Import your spreadsheet, invite your team, and have inventory, repairs, rentals, and lessons in one place tonight.