Can I generate a rental contract per instrument?

Yes. Each agreement is tied to a specific unit and serial, with the hirer's details, term, rate, deposit, and damage terms filled in from the record.

What happens when a rental runs past its end date?

The unit shows as overdue with the days elapsed, and the hirer appears on a chase list with their contact details and outstanding balance.

Can parents or schools sign a rental agreement remotely?

You can generate the agreement as a PDF to send, print, or hand over at the counter. The signed copy attaches to the agreement record.

Rental agreements

Instrument Rental Contract Software That Ties Every Agreement to a Serial

A rental contract that names a model instead of a serial is a contract you cannot enforce. Music Shop Suite generates agreements against the exact unit, holds the deposit and term on the record, and tells you the moment something is overdue.

Agreements bound to a specific instrument and serial number
Term, rate, deposit, and damage terms on every contract
Intake and return condition photos attached to the agreement
Overdue list with days elapsed and outstanding balance
PDF agreements to print, email, or sign at the counter

Start your shop — $49/month See the dashboard

The contract and the instrument are one record

When a horn comes back with a dented bell, you need the agreement, the intake photographs, and the hirer's details in one place. Storing the contract against the unit means that evidence is already assembled.

Hirer, term, rate, and deposit on the unit's history
Condition photos at issue and at return
Full rental history per instrument across seasons

Deposits you can actually account for

Held deposits are a liability until they are returned or applied. Track what is held, what has been refunded, and what was withheld against damage — with the reason recorded.

Renewals and school-year terms

Roll a rental into a new term without re-keying anything, or convert it to a purchase with the paid rent credited if you run rent-to-own.

Chasing without the awkwardness

An overdue list with contact details, days elapsed, and balance means the conversation is factual rather than accusatory — and nothing quietly disappears.

See the workbench before you sign up

Inventory, pricing, lesson bookings, and instrument lending all live in the same back-office dashboard — no separate apps, no re-keying between them.

Instrument lending and rental tracker with borrowers, due dates, overdue badges and deposits — Instrument lendingLoans and rentals by unit: who has it, when it is due, what deposit is held, and which agreements are overdue.

Weekly lesson booking calendar with student lessons, teachers, rooms and attendance — Lesson bookingsA weekly teaching calendar with rooms, teachers, and attendance marking — plus the invoice that follows each lesson block.

Frequently asked

Can I generate a rental contract per instrument?: Yes. Each agreement is tied to a specific unit and serial, with the hirer's details, term, rate, deposit, and damage terms filled in from the record.
What happens when a rental runs past its end date?: The unit shows as overdue with the days elapsed, and the hirer appears on a chase list with their contact details and outstanding balance.
Can parents or schools sign a rental agreement remotely?: You can generate the agreement as a PDF to send, print, or hand over at the counter. The signed copy attaches to the agreement record.

Keep exploring the workbench

Every part of the shop lives in one system. Follow the workflow closest to what you are trying to fix first.

Run your shop on one workbench — starting today.

$49/month, no contracts, no trial. Import your spreadsheet, invite your team, and have inventory, repairs, rentals, and lessons in one place tonight.