Can I search my whole shop by serial number?

Yes. One search box returns the unit, its current status, who has it, every repair it has been through, and what you paid for it.

Does it help with stolen instrument checks?

It keeps the record you need: serial, seller details, intake date, and photographs. That is what you produce when police or an insurer asks — the Suite does not query external stolen-gear databases for you.

Can I bulk import existing serials?

Yes. Upload a CSV with one row per unit and map columns to serial, model, condition, cost, and price. Re-import later to bulk update.

Is every change to a unit logged?

Yes. Price changes, condition regrades, holder changes, and photo updates are all captured with the user and timestamp.

Serial number tracking

Instrument Serial Number Tracking Software for Music Shops

A serial number is the only thing that reliably identifies an instrument through consignment, rental, repair, and resale. Music Shop Suite makes it the primary key of your shop: one search, one card, one complete history.

One record per physical unit, keyed on its serial
Current status and holder at a glance
Full repair, rental, and ownership history per serial
Intake photos, receipts and certificates attached
Immutable audit log of every edit

Start your shop — $49/month See the dashboard

Search a serial, get the whole story

A customer rings about a horn they bought two years ago. Type the serial and you have the sale, the technician who set it up, the warranty position, and every job it has been back for.

Shop-wide search across stock, sold, and loaned units
Repair and rental timeline per unit
Original cost, sale price, and realised margin

Records that stand up to scrutiny

When you buy used stock, the serial, seller details, date, and photographs are captured at intake. That record is what protects you in an insurance claim or a police enquiry.

Loans and rentals stay attached to the unit

Serialised units carry their holder and due date, so you always know which specific instrument is in which school, classroom, or living room.

Import what you already have

Most shops have a spreadsheet of serials somewhere. Import it once, and every unit gets a card that starts collecting history from that day forward.

See the workbench before you sign up

Inventory, pricing, lesson bookings, and instrument lending all live in the same back-office dashboard — no separate apps, no re-keying between them.

Music shop inventory dashboard listing instruments with SKU, serial number, condition, cost, price and status — InventoryEvery instrument tracked by SKU and serial with condition, cost, retail price, and live status — for sale, on hold, in repair, or sold.

Instrument lending and rental tracker with borrowers, due dates, overdue badges and deposits — Instrument lendingLoans and rentals by unit: who has it, when it is due, what deposit is held, and which agreements are overdue.

Frequently asked

Can I search my whole shop by serial number?: Yes. One search box returns the unit, its current status, who has it, every repair it has been through, and what you paid for it.
Does it help with stolen instrument checks?: It keeps the record you need: serial, seller details, intake date, and photographs. That is what you produce when police or an insurer asks — the Suite does not query external stolen-gear databases for you.
Can I bulk import existing serials?: Yes. Upload a CSV with one row per unit and map columns to serial, model, condition, cost, and price. Re-import later to bulk update.
Is every change to a unit logged?: Yes. Price changes, condition regrades, holder changes, and photo updates are all captured with the user and timestamp.

Keep exploring the workbench

Every part of the shop lives in one system. Follow the workflow closest to what you are trying to fix first.

Run your shop on one workbench — starting today.

$49/month, no contracts, no trial. Import your spreadsheet, invite your team, and have inventory, repairs, rentals, and lessons in one place tonight.