What does music store management software actually manage?

Stock, customers, repairs, rentals, lessons, and the money each of those makes. Music Shop Suite keeps all of it on one record per instrument and one record per customer, so nothing needs re-keying between a spreadsheet, a diary, and your till.

Do I have to replace my point of sale?

No. Music Shop Suite is a back-office system, not a till. Keep taking payments however you take them today and use the Suite for everything that happens before and after the sale.

Can more than one staff member use it?

Yes. One $49/month plan covers your shop, so front desk, workshop, and teaching staff all work from the same live data.

How long does setup take?

Most shops import an existing stock spreadsheet on day one, then add customers and open repairs as they come through the door. You can be running the same afternoon you sign up.

Music store management software

Music Store Management Software for Independent Shops

Most independent music shops run on four systems: a stock spreadsheet, a repair notebook, a lesson diary, and a till that knows none of it. Music Shop Suite is the back office that ties them together, so one instrument, one customer, and one week of trading tell a single story.

One record per instrument: serial, cost, price, condition, and status
One record per customer: purchases, repairs, rentals, and lessons
Repairs and rentals with due dates, deposits, and approvals
Margin and revenue reporting by line, not guesswork at month end
$49/month for the whole shop — no per-seat pricing

Start your shop — $49/month See the dashboard

The spreadsheet stops scaling around 300 items

Once stock passes a few hundred lines, the spreadsheet quietly stops being true. Serials get duplicated, sold items linger, and nobody trusts the count enough to reorder from it. A live stock record with statuses fixes that without adding admin.

Live status: for sale, on hold, in repair, out on hire, sold
Serial-level history so trade-ins and returns are traceable
Cost versus retail on every line for real margin

Repairs and rentals are where the money leaks

Work in progress and hired-out units are the two things a till cannot see. Both need due dates, both need a named holder, and both need chasing. The Suite gives each a queue you can clear rather than a pile you rediscover.

Work orders from intake to pickup with parts and labour
Rental agreements with deposits, terms, and an overdue list
Customer history attached to every job and hire

Lessons belong in the same system

If you teach, the teaching room is part of the shop's economics. Scheduling, attendance, and tuition invoicing sit alongside retail so you can see which side of the business is actually carrying the month.

Recurring lesson slots with rooms and teachers
Attendance and make-up tracking
Family invoicing with credits and overdue balances

Reporting your accountant can use

Revenue by line, cost of goods, gross margin, and the month-end summary come out of the data you already entered — no separate reconciliation session.

Revenue split across retail, repairs, rentals, and lessons
Margin per product and per category
Exports for your bookkeeper

See the workbench before you sign up

Inventory, pricing, lesson bookings, and instrument lending all live in the same back-office dashboard — no separate apps, no re-keying between them.

Music shop inventory dashboard listing instruments with SKU, serial number, condition, cost, price and status — InventoryEvery instrument tracked by SKU and serial with condition, cost, retail price, and live status — for sale, on hold, in repair, or sold.

Pricing and margin report showing revenue, cost of goods, gross profit and per-product markup — Pricing & marginRevenue, cost of goods, gross profit, and markup per product so you price from real numbers instead of gut feel.

Weekly lesson booking calendar with student lessons, teachers, rooms and attendance — Lesson bookingsA weekly teaching calendar with rooms, teachers, and attendance marking — plus the invoice that follows each lesson block.

Instrument lending and rental tracker with borrowers, due dates, overdue badges and deposits — Instrument lendingLoans and rentals by unit: who has it, when it is due, what deposit is held, and which agreements are overdue.

Honest note

Not a full POS terminal — a back-office operating system

We do not run your card reader or your cash drawer. We run the record-keeping around it: what you own, who owes you, what is in the workshop, and what each part of the shop earns.

Frequently asked

What does music store management software actually manage?: Stock, customers, repairs, rentals, lessons, and the money each of those makes. Music Shop Suite keeps all of it on one record per instrument and one record per customer, so nothing needs re-keying between a spreadsheet, a diary, and your till.
Do I have to replace my point of sale?: No. Music Shop Suite is a back-office system, not a till. Keep taking payments however you take them today and use the Suite for everything that happens before and after the sale.
Can more than one staff member use it?: Yes. One $49/month plan covers your shop, so front desk, workshop, and teaching staff all work from the same live data.
How long does setup take?: Most shops import an existing stock spreadsheet on day one, then add customers and open repairs as they come through the door. You can be running the same afternoon you sign up.

Keep exploring the workbench

Every part of the shop lives in one system. Follow the workflow closest to what you are trying to fix first.

Run your shop on one workbench — starting today.

$49/month, no contracts, no trial. Import your spreadsheet, invite your team, and have inventory, repairs, rentals, and lessons in one place tonight.