Do I have to close the shop to run a stocktake?

No. Count in sections across a week — wall, back room, bench, and units out on loan — and reconcile as you go. Anything on loan or in repair is reconciled against its record rather than physically counted.

How are discrepancies handled?

Every counted unit is matched to its record. Missing, unexpected, and wrong-status units are listed separately so you can resolve each with a reason and a date.

Can I export the stock valuation afterwards?

Yes. Export stock value by category, condition, and age to CSV for your accountant or insurer.

Stocktake & audits

Music Store Stocktake Software That Counts Units, Not Guesses

A stocktake is only useful if it tells you what each unit is and where it is. Music Shop Suite counts by serial, reconciles instruments out on loan or on the bench, and gives you a stock valuation you can hand to an accountant without apology.

Count by serial number so two identical models never merge
Section-by-section counting — no need to shut the shop
Loans, rentals, and bench jobs reconciled, not recounted
Discrepancy list with reasons, dates, and who resolved it
Stock valuation by category, condition, and age

Start your shop — $49/month See the dashboard

Why model-level counts always disagree

Three Telecasters on the wall proves nothing if one is consigned, one is on layaway, and one came back from a rental damaged. Counting the serial answers a yes-or-no question per unit and makes the result defensible.

One line per physical unit, matched by serial
Consignment, layaway, and rental status visible during the count
Scan-to-count where you have barcodes on the units

Reconcile what is not in the building

Instruments on loan, on rental, or on the bench are still your stock. They are reconciled against their agreements and work orders, so they never show up as shrinkage.

A discrepancy report that ends the argument

Present but unrecorded, recorded but missing, and present with the wrong status are three different problems with three different fixes. Each gets its own list, resolution note, and timestamp.

Valuation your accountant will accept

Once the count is closed, stock value by category and condition exports straight to CSV alongside aging, so year-end takes an hour instead of a weekend.

See the workbench before you sign up

Inventory, pricing, lesson bookings, and instrument lending all live in the same back-office dashboard — no separate apps, no re-keying between them.

Music shop inventory dashboard listing instruments with SKU, serial number, condition, cost, price and status — InventoryEvery instrument tracked by SKU and serial with condition, cost, retail price, and live status — for sale, on hold, in repair, or sold.

Pricing and margin report showing revenue, cost of goods, gross profit and per-product markup — Pricing & marginRevenue, cost of goods, gross profit, and markup per product so you price from real numbers instead of gut feel.

Frequently asked

Do I have to close the shop to run a stocktake?: No. Count in sections across a week — wall, back room, bench, and units out on loan — and reconcile as you go. Anything on loan or in repair is reconciled against its record rather than physically counted.
How are discrepancies handled?: Every counted unit is matched to its record. Missing, unexpected, and wrong-status units are listed separately so you can resolve each with a reason and a date.
Can I export the stock valuation afterwards?: Yes. Export stock value by category, condition, and age to CSV for your accountant or insurer.

Keep exploring the workbench

Every part of the shop lives in one system. Follow the workflow closest to what you are trying to fix first.

Run your shop on one workbench — starting today.

$49/month, no contracts, no trial. Import your spreadsheet, invite your team, and have inventory, repairs, rentals, and lessons in one place tonight.