Musical Instrument Dealer Software for Serialised, High-Value Stock

Every instrument is a file, not a row

Serial number, year, finish, case, provenance notes, photographs, purchase source, and every repair it has been through stay on the unit card for its whole life in your shop — and are still there when a buyer asks two years later.

• Photos and condition notes attached to the unit
• Acquisition source and purchase price recorded
• Full service history before and after sale

Consignment kept honest

Consigned instruments never mix with owned stock in your valuation. Each carries the owner, the agreed split or floor price, the term, and whether the payout has been made.

• Owner contact and agreement terms per unit
• Split, floor price, and payout status
• Return-by dates so nothing sits forgotten

The real margin, after setup

An instrument's true cost includes the frets, the setup hours, and the case you threw in. Music Shop Suite adds those to the unit before it reports margin, so your best-selling line is not secretly your worst-earning one.

Know your buyers

Client records carry purchase history, wish lists, instruments serviced, and rentals. When a collectible arrives, the right three phone calls are obvious instead of guesswork.

• Purchase and enquiry history per client
• Wanted lists matched against incoming stock
• Notes and preferred contact on the client card

Aged stock you can actually see

Days on hand per unit, sorted worst first, tells you which capital is sitting still. Dealers who look at that list monthly carry less dead stock and better cash flow.

Alongside your till, not instead of it

Keep your existing card terminal. Music Shop Suite is the back office behind it: stock, clients, rentals, the repair bench, lessons, and the books.