Does this value instruments for me automatically?

No. It records your appraisal: the comparables you used, the condition grade, the offer you made, and what the instrument eventually sold for — so your pricing improves with evidence.

Can I compare my offer to the final sale price?

Yes. Every trade-in and used purchase keeps the offer, the refurb cost, and the sale price, so you can see your realised margin by category.

Is there a free tool to try first?

Yes — the free used gear value estimator is open to anyone. The Suite adds the record-keeping, stock, and margin reporting around it.

Does it handle consignment as well as buying outright?

Both. An item can be taken in on consignment with a split or bought outright as owned stock, and each is reported separately.

Used gear appraisal software

Used Gear Appraisal Software for Trade-Ins and Second-Hand Stock

Buying used well is the difference between a good month and a great one. Music Shop Suite records every appraisal — condition, comparables, offer, refurb cost, and final sale price — so the next offer you make is based on your own numbers instead of a hunch.

Condition grading with photos captured at intake
Comparables and reasoning stored with the appraisal
Offer made, refurb spend, and final sale price on one record
Realised margin by brand, category, and price band
Trade-in or consignment handled on the same intake flow

Start your shop — $49/month See the dashboard

An appraisal you can defend and reuse

Six months later, nobody remembers why you offered what you offered. Recording the reasoning turns each purchase into training data for the next one.

Condition grade with intake photos
Comparable listings or prices noted at the time
Who appraised it and what was agreed

Refurb cost is part of the price you paid

A cheap trade-in with four hours of bench time is not cheap. Linking workshop work to the unit gives you the true landed cost.

Repair and setup work linked to the instrument
Parts and labour rolled into cost of goods
True margin at sale, not just the sticker difference

Learn which used categories actually pay

Every shop has a category it buys badly. Realised margin by brand and price band makes that visible before it becomes a wall of dead stock.

Margin by brand, category, and price band
Days-to-sell for used stock
Aging view for pieces that are not moving

Try the free estimator first

Our free used gear value estimator gives you a quick starting figure. The Suite is what keeps the record once the instrument is on your floor.

Free estimator open to anyone, no account needed
Full record-keeping and margin reporting inside the Suite
Consignment splits available on the same intake

See the workbench before you sign up

Inventory, pricing, lesson bookings, and instrument lending all live in the same back-office dashboard — no separate apps, no re-keying between them.

Music shop inventory dashboard listing instruments with SKU, serial number, condition, cost, price and status — InventoryEvery instrument tracked by SKU and serial with condition, cost, retail price, and live status — for sale, on hold, in repair, or sold.

Pricing and margin report showing revenue, cost of goods, gross profit and per-product markup — Pricing & marginRevenue, cost of goods, gross profit, and markup per product so you price from real numbers instead of gut feel.

Instrument lending and rental tracker with borrowers, due dates, overdue badges and deposits — Instrument lendingLoans and rentals by unit: who has it, when it is due, what deposit is held, and which agreements are overdue.

Honest note

Your appraisal, recorded properly

Music Shop Suite does not invent market values. It captures your judgement and shows you, over time, how accurate it was.

Frequently asked

Does this value instruments for me automatically?: No. It records your appraisal: the comparables you used, the condition grade, the offer you made, and what the instrument eventually sold for — so your pricing improves with evidence.
Can I compare my offer to the final sale price?: Yes. Every trade-in and used purchase keeps the offer, the refurb cost, and the sale price, so you can see your realised margin by category.
Is there a free tool to try first?: Yes — the free used gear value estimator is open to anyone. The Suite adds the record-keeping, stock, and margin reporting around it.
Does it handle consignment as well as buying outright?: Both. An item can be taken in on consignment with a split or bought outright as owned stock, and each is reported separately.

Keep exploring the workbench

Every part of the shop lives in one system. Follow the workflow closest to what you are trying to fix first.

Run your shop on one workbench — starting today.

$49/month, no contracts, no trial. Import your spreadsheet, invite your team, and have inventory, repairs, rentals, and lessons in one place tonight.