What does student management software need to do for a music program?

Hold the roster, the schedule, the attendance, the billing, and — unique to music — which school-owned instrument each student currently has. Most student systems handle the first four and ignore the fifth.

Can it track which instrument a student has?

Yes. Every rented or loaned instrument is assigned to a student by serial number, with a due date and a return condition check, so the roster and the inventory agree.

Does it handle multiple teachers?

Yes. Each teacher has their own schedule and student list; the administrator sees all of them, plus who is at capacity and who has room.

Is billing per student?

Your billing to families is whatever you set it to be. Our price to you is $49/month flat regardless of how many students you have — unlike per-student platforms that charge you more for growing.

Student management software

Student Management Software for Music Programs

A music program has one thing a general student system never accounts for: the instruments. Every student on your roster may be holding a piece of your inventory worth hundreds of dollars. Music Shop Suite manages the roster, the schedule, the attendance, and the tuition — and knows exactly which clarinet is with which student.

Student records with guardian contacts, instrument, level, and notes
Per-teacher schedules with recurring lessons and attendance
Tuition tracking with what is billed, paid, and outstanding
School-owned instruments assigned to students by serial number
Flat $49/month no matter how many students you enroll

Start your shop — $49/month See the dashboard

One record per student, not five spreadsheets

Contact details, guardians, instrument, teacher, lesson history, attendance, payments, and the loaned instrument all live on the student's card. When a parent calls, one screen answers every question they might ask.

Guardian contacts and permissions
Lesson and attendance history
Payment history and outstanding balance

Schedules per teacher and per room

Recurring weekly lessons, makeups, and cancellations across every teacher. The administrator sees the whole week; each teacher sees only their own day.

Recurring bookings with makeup handling
Per-teacher and per-room views
Attendance marked from the schedule

The instrument follows the student

When a student takes a school flute home in September, that flute is assigned to them by serial number with a return date. In June you have a list of who still has what — not a memory and a hope.

Assignment by serial, with due date
Overdue list sorted by days outstanding
Return condition check with photos

Tuition without a separate system

Track what each family owes, what has been paid, and what is outstanding, alongside rental fees and repair charges — because families do not think of those as three separate bills.

Flat pricing while you grow

Per-student pricing punishes the exact thing you are trying to do. Ours is $49/month at 20 students and $49/month at 400.

Built for programs attached to a shop

If your studio also sells, rents, and repairs, all of it runs on the same workbench — one customer record covering the student, the parent, the rental, and the repair.

See the workbench before you sign up

Inventory, pricing, lesson bookings, and instrument lending all live in the same back-office dashboard — no separate apps, no re-keying between them.

Music shop inventory dashboard listing instruments with SKU, serial number, condition, cost, price and status — InventoryEvery instrument tracked by SKU and serial with condition, cost, retail price, and live status — for sale, on hold, in repair, or sold.

Pricing and margin report showing revenue, cost of goods, gross profit and per-product markup — Pricing & marginRevenue, cost of goods, gross profit, and markup per product so you price from real numbers instead of gut feel.

Weekly lesson booking calendar with student lessons, teachers, rooms and attendance — Lesson bookingsA weekly teaching calendar with rooms, teachers, and attendance marking — plus the invoice that follows each lesson block.

Instrument lending and rental tracker with borrowers, due dates, overdue badges and deposits — Instrument lendingLoans and rentals by unit: who has it, when it is due, what deposit is held, and which agreements are overdue.

Frequently asked

What does student management software need to do for a music program?: Hold the roster, the schedule, the attendance, the billing, and — unique to music — which school-owned instrument each student currently has. Most student systems handle the first four and ignore the fifth.
Can it track which instrument a student has?: Yes. Every rented or loaned instrument is assigned to a student by serial number, with a due date and a return condition check, so the roster and the inventory agree.
Does it handle multiple teachers?: Yes. Each teacher has their own schedule and student list; the administrator sees all of them, plus who is at capacity and who has room.
Is billing per student?: Your billing to families is whatever you set it to be. Our price to you is $49/month flat regardless of how many students you have — unlike per-student platforms that charge you more for growing.

Keep exploring the workbench

Every part of the shop lives in one system. Follow the workflow closest to what you are trying to fix first.

Run your shop on one workbench — starting today.

$49/month, no contracts, no trial. Import your spreadsheet, invite your team, and have inventory, repairs, rentals, and lessons in one place tonight.