What's the difference between shop-owned and consigned stock?

Shop-owned instruments are bought outright and sit on your balance sheet. Consigned instruments belong to a customer until sold — you track them, list them, and split the proceeds based on your agreement.

Can I record the commission split and payout?

Yes. Each consignment record stores the agreed split, sale price, your commission, and what the consignor is owed. When the instrument sells, the payout is queued and logged.

Does each used instrument have its own history?

Yes. Every used or consigned instrument is a unique card with its own serial, condition notes, photos, intake date, and the seller's contact details.

Can I print or export a consignment agreement?

You can export the consignment record (terms, commission, instrument details, signatures) to PDF or CSV for your files and the consignor.

Used & consignment tracking

Used Instrument & Consignment Software for Music Shops

Independent music shops live and die by the used-and-consigned wall. Music Shop Suite gives you a clean way to track every used instrument by serial number, who it came from, what condition it's in, and — when it sells — exactly what the consignor is owed.

Track used instruments by serial, year, finish, and condition
Store seller and consignor history with contact details
Mark instruments as shop-owned or consigned (clear separation)
Record commission splits, sale price, and payouts
Attach intake photos, condition notes, and the agreement PDF

Start your shop — $49/month See the dashboard

Shop-owned vs customer-owned, never confused

Every instrument is tagged at intake as either bought outright or consigned. Your inventory value, your sell-through reports, and your payout queue all respect that line — so you never accidentally treat a consignor's instrument as your own.

Ownership flag on every unit
Inventory value reports exclude consignments
Filter the floor by 'shop-owned only' or 'on consignment'

Commission, split, and payout in one record

When you take an instrument on consignment, record the agreed terms once: split percentage, minimum acceptable price, and any fees. When it sells, the system shows you the consignor's share automatically — no spreadsheet math.

Commission percentage and minimum price per agreement
Sale price logged against the original consignment record
Payout amount calculated and queued for settlement

Seller history and customer record

Each consignor and each used-instrument seller gets a customer card. See everything they've ever brought in, what sold, what's still on the floor, and what they're owed.

Paperwork that doesn't get lost

Intake photos, condition reports, signed consignment agreements, original receipts — all attached to the instrument record. Export anytime to PDF or CSV for your accountant or the consignor.

See the workbench before you sign up

Inventory, pricing, lesson bookings, and instrument lending all live in the same back-office dashboard — no separate apps, no re-keying between them.

Music shop inventory dashboard listing instruments with SKU, serial number, condition, cost, price and status — InventoryEvery instrument tracked by SKU and serial with condition, cost, retail price, and live status — for sale, on hold, in repair, or sold.

Pricing and margin report showing revenue, cost of goods, gross profit and per-product markup — Pricing & marginRevenue, cost of goods, gross profit, and markup per product so you price from real numbers instead of gut feel.

Weekly lesson booking calendar with student lessons, teachers, rooms and attendance — Lesson bookingsA weekly teaching calendar with rooms, teachers, and attendance marking — plus the invoice that follows each lesson block.

Instrument lending and rental tracker with borrowers, due dates, overdue badges and deposits — Instrument lendingLoans and rentals by unit: who has it, when it is due, what deposit is held, and which agreements are overdue.

Honest note

Not a public marketplace

Music Shop Suite is a back-office system for your shop. It tracks used and consigned inventory, sellers, condition, and payouts — it does not host a public buy/sell marketplace, process buyer payments, or handle shipping. Use your existing POS for the sale; use this for everything that comes before and after.

Frequently asked

What's the difference between shop-owned and consigned stock?: Shop-owned instruments are bought outright and sit on your balance sheet. Consigned instruments belong to a customer until sold — you track them, list them, and split the proceeds based on your agreement.
Can I record the commission split and payout?: Yes. Each consignment record stores the agreed split, sale price, your commission, and what the consignor is owed. When the instrument sells, the payout is queued and logged.
Does each used instrument have its own history?: Yes. Every used or consigned instrument is a unique card with its own serial, condition notes, photos, intake date, and the seller's contact details.
Can I print or export a consignment agreement?: You can export the consignment record (terms, commission, instrument details, signatures) to PDF or CSV for your files and the consignor.

Keep exploring the workbench

Every part of the shop lives in one system. Follow the workflow closest to what you are trying to fix first.

Run your shop on one workbench — starting today.

$49/month, no contracts, no trial. Import your spreadsheet, invite your team, and have inventory, repairs, rentals, and lessons in one place tonight.