Can we issue instruments for a whole semester?

Yes. Loans can run for a term or a semester with a due date, and the overdue list tells you what has not come back before the break.

Does it handle department-owned gear as well as instruments?

Yes. Anything with a serial — instruments, amplifiers, recording gear, stands — can be tracked, issued and audited the same way.

Can we prove the register is accurate at audit time?

Yes. Every issue, return, condition grade and value change is timestamped and attributed, which is what an internal audit expects to see.

Higher education

University Music Department Software for Instrument Loans and Asset Audits

A conservatoire or university music department lends serious money's worth of instruments to students every semester. Music Shop Suite keeps one register: who has what, what condition it left in, when it is due back, and what it has cost to maintain.

Semester-length loans with due dates and reminders lists
Condition grades and photographs at issue and return
Practice room and equipment bookings alongside loans
Repair and servicing costs logged per instrument
Audit-ready register with a full change history

Start your shop — $49/month See the dashboard

Semester start without the clipboard

Bulk-issue instruments at the start of term and the register updates itself. No spreadsheet reconciliation in week three.

Bulk issue for a cohort or an ensemble
Outstanding-loan list before the vacation
Damage and loss recorded against the student and the unit

Budget conversations with evidence

Maintenance spend per instrument shows which stock is worth repairing again and which should be replaced in the next capital request.

Not a student information system

Music Shop Suite does not replace your registry or timetabling platform. It handles the physical stock, loans and repairs that those systems ignore.

One flat price for the department

$49/month covers the whole department — no per-instrument or per-seat charge as the collection grows.

See the workbench before you sign up

Inventory, pricing, lesson bookings, and instrument lending all live in the same back-office dashboard — no separate apps, no re-keying between them.

Music shop inventory dashboard listing instruments with SKU, serial number, condition, cost, price and status — InventoryEvery instrument tracked by SKU and serial with condition, cost, retail price, and live status — for sale, on hold, in repair, or sold.

Instrument lending and rental tracker with borrowers, due dates, overdue badges and deposits — Instrument lendingLoans and rentals by unit: who has it, when it is due, what deposit is held, and which agreements are overdue.

Weekly lesson booking calendar with student lessons, teachers, rooms and attendance — Lesson bookingsA weekly teaching calendar with rooms, teachers, and attendance marking — plus the invoice that follows each lesson block.

Frequently asked

Can we issue instruments for a whole semester?: Yes. Loans can run for a term or a semester with a due date, and the overdue list tells you what has not come back before the break.
Does it handle department-owned gear as well as instruments?: Yes. Anything with a serial — instruments, amplifiers, recording gear, stands — can be tracked, issued and audited the same way.
Can we prove the register is accurate at audit time?: Yes. Every issue, return, condition grade and value change is timestamped and attributed, which is what an internal audit expects to see.

Keep exploring the workbench

Every part of the shop lives in one system. Follow the workflow closest to what you are trying to fix first.

Run your shop on one workbench — starting today.

$49/month, no contracts, no trial. Import your spreadsheet, invite your team, and have inventory, repairs, rentals, and lessons in one place tonight.