Can I record provenance and originality notes per guitar?

Yes. Each unit has its own card for serial, year, finish, originality of parts, refinish history, case, and photographs, plus an audit log of every edit.

Does it handle consignment as well as owned stock?

Yes. Mark a unit as consigned, set the split, and the payout balance and days-on-floor age alongside your owned inventory.

Can I track setup and repair cost against a guitar before it sells?

Yes. Bench work logged against the unit lands on its cost basis, so the margin report shows what you actually made after refret, setup, and parts.

Vintage guitar shops

Vintage Guitar Shop Inventory Software Built Around the Individual Instrument

No two vintage guitars are the same asset, so no vintage shop should be running on SKU counts. Music Shop Suite gives every instrument its own record — serial, year, originality, photographs, cost, bench work, and the story that justifies the price.

One card per guitar: serial, year, finish, case, originality notes
Photograph and receipt storage for provenance and insurance
Refret, setup, and parts cost rolled into the true cost basis
Consignment splits and payout balances beside owned stock
Days-on-floor aging so slow capital is visible
$49/month, all modules, no per-instrument fees

Start your shop — $49/month See the dashboard

Provenance is inventory data, not a drawer of paperwork

The difference between a good price and a great one is usually documentation. Keep the photographs, the original receipt, the case candy notes, and the ownership history attached to the unit itself, where a customer question can be answered in seconds.

Photo sets per instrument, before and after bench work
Originality of pickups, tuners, frets, and finish recorded as fields
Immutable change log showing who edited what and when

Know your real margin after the bench

A refret, a set of correct-period parts, and two hours of setup can quietly eat a third of the spread. Logging that work against the guitar means the margin figure on the report is the one you can bank.

Consignment without a second spreadsheet

Consigned instruments sit in the same list as owned stock with a different flag, a split, and a running payout balance — so you always know what is yours and what you owe.

Aging tells you when to move a piece

Days-on-floor by unit and by category shows which pieces are quietly costing you money. Price adjustments become a decision instead of a surprise.

See the workbench before you sign up

Inventory, pricing, lesson bookings, and instrument lending all live in the same back-office dashboard — no separate apps, no re-keying between them.

Music shop inventory dashboard listing instruments with SKU, serial number, condition, cost, price and status — InventoryEvery instrument tracked by SKU and serial with condition, cost, retail price, and live status — for sale, on hold, in repair, or sold.

Pricing and margin report showing revenue, cost of goods, gross profit and per-product markup — Pricing & marginRevenue, cost of goods, gross profit, and markup per product so you price from real numbers instead of gut feel.

Instrument lending and rental tracker with borrowers, due dates, overdue badges and deposits — Instrument lendingLoans and rentals by unit: who has it, when it is due, what deposit is held, and which agreements are overdue.

Frequently asked

Can I record provenance and originality notes per guitar?: Yes. Each unit has its own card for serial, year, finish, originality of parts, refinish history, case, and photographs, plus an audit log of every edit.
Does it handle consignment as well as owned stock?: Yes. Mark a unit as consigned, set the split, and the payout balance and days-on-floor age alongside your owned inventory.
Can I track setup and repair cost against a guitar before it sells?: Yes. Bench work logged against the unit lands on its cost basis, so the margin report shows what you actually made after refret, setup, and parts.

Keep exploring the workbench

Every part of the shop lives in one system. Follow the workflow closest to what you are trying to fix first.

Run your shop on one workbench — starting today.

$49/month, no contracts, no trial. Import your spreadsheet, invite your team, and have inventory, repairs, rentals, and lessons in one place tonight.