What assets does this track well?

Physical, serialised assets that get issued to people and come back: instruments, equipment, tools, and school or studio gear.

Can I see who currently holds an asset?

Yes. Every asset shows its current holder, the date it was issued, when it is due back, and its condition at issue.

Is there an audit trail?

Yes. Every change to an asset — holder, condition, location, value — is recorded with the user and timestamp, which is what auditors and insurers ask for.

Asset tracking

Asset Tracking Software for Serialised Equipment That Gets Issued Out

Assets go missing in the gap between 'we own it' and 'someone borrowed it'. Music Shop Suite closes that gap: every asset is one record with a serial, a location, a current holder, a condition history, and an audit log of every change.

One record per asset with serial, category, and location
Current holder, issue date, and due date always visible
Condition grades and photographs over the asset's life
Maintenance and repair cost logged against the asset
Immutable audit log for insurers and auditors

Start your shop — $49/month See the dashboard

The register and the reality should match

An asset register that is only updated at year end is a document, not a control. Recording issues and returns as they happen means the register is right every day of the year.

Issue and return recorded at the counter in seconds
Overdue and unreturned assets listed automatically
Bulk issue for batches going to one school or department

Value and depreciation you can defend

Purchase cost, maintenance spend, and current condition give you a valuation with evidence behind it rather than a number typed into a spreadsheet.

Audit trail as standard

Who changed the value, who marked it returned, who graded it as damaged — recorded permanently, with timestamps.

Maintenance is part of the asset's story

Every repair job attaches to the asset, so total cost of ownership is visible when you decide whether to fix it again or replace it.

See the workbench before you sign up

Inventory, pricing, lesson bookings, and instrument lending all live in the same back-office dashboard — no separate apps, no re-keying between them.

Music shop inventory dashboard listing instruments with SKU, serial number, condition, cost, price and status — InventoryEvery instrument tracked by SKU and serial with condition, cost, retail price, and live status — for sale, on hold, in repair, or sold.

Instrument lending and rental tracker with borrowers, due dates, overdue badges and deposits — Instrument lendingLoans and rentals by unit: who has it, when it is due, what deposit is held, and which agreements are overdue.

Frequently asked

What assets does this track well?: Physical, serialised assets that get issued to people and come back: instruments, equipment, tools, and school or studio gear.
Can I see who currently holds an asset?: Yes. Every asset shows its current holder, the date it was issued, when it is due back, and its condition at issue.
Is there an audit trail?: Yes. Every change to an asset — holder, condition, location, value — is recorded with the user and timestamp, which is what auditors and insurers ask for.

Keep exploring the workbench

Every part of the shop lives in one system. Follow the workflow closest to what you are trying to fix first.

Run your shop on one workbench — starting today.

$49/month, no contracts, no trial. Import your spreadsheet, invite your team, and have inventory, repairs, rentals, and lessons in one place tonight.