Can I use this to catalogue my own instrument collection?

Yes. Every instrument becomes a record with serial number, purchase date, price paid, photos, condition notes, warranty details, and its full service history — the same unit-level tracking shops use, applied to your own gear.

Does it track what I lend to bandmates?

Yes. Loans record who has the item, when it went out, and when it is due back, so the pedal you lent at a rehearsal in March is still findable in October.

Is it useful for insurance claims?

It is. A per-unit record with serial, purchase receipt details, photos, and current valuation is exactly what an insurer asks for after a theft or a flood — and exactly what nobody can reconstruct from memory.

$49 a month for the full system. It is built for working musicians, teachers, and shops rather than casual hobby cataloguing, so it makes most sense if your gear is part of how you earn.

Personal instrument inventory

A Personal Instrument Inventory App for Musicians Who Own Real Gear

Once you own more than a handful of instruments — plus amps, pedals, cases, and a backline you lend out — memory stops being an inventory system. Music Shop Suite gives working musicians and teachers the same unit-level records that shops use: serials, receipts, warranties, service history, and who currently has what.

One record per instrument with serial, photos, and condition notes
Purchase date, price paid, and current valuation for insurance
Warranty expiry and receipt details stored on the unit
Service and repair history that follows the instrument
Loans out to bandmates, students, and studios with due dates

Start your shop — $49/month See the dashboard

Serial numbers, not a spreadsheet row

Each instrument is its own file: make, model, year, finish, serial, case, and photographs from every angle. If it is ever stolen, that record is what the police report and the insurer both need.

Photo set per instrument
Serial number and identifying marks
Purchase source, date, and price paid

Warranties you remember before they expire

Warranty terms and expiry dates sit on the unit alongside the receipt details, so a fault at month twenty-two of a two-year warranty is a claim rather than a bill.

Every setup, repair, and mod logged

String gauge, last setup date, fret work, pickup swaps, valve jobs, re-hairs. When you sell, that history is the difference between a good price and a haggle.

Dated service entries with cost
Parts fitted and technician used
Notes on how it plays after each job

Know what you lent and to whom

Gear leaves your house all the time — a spare amp to a bandmate, a student violin to a beginner, a mic to a session. Loans record the holder, the date out, and the date due, and the overdue list is short and specific.

Teachers: your gear and your students in one place

If you teach as well as play, the same account handles your lesson schedule, student records, and invoicing — see the tools built for private teachers and studios.

Lesson calendar with attendance
Invoices generated from lessons taught
Loaner instruments tracked per student

Your data, exportable

Everything exports to CSV. If your collection ever needs to go to an insurer, an accountant, or a probate valuation, you hand over a file rather than an afternoon of remembering.

See the workbench before you sign up

Inventory, pricing, lesson bookings, and instrument lending all live in the same back-office dashboard — no separate apps, no re-keying between them.

Music shop inventory dashboard listing instruments with SKU, serial number, condition, cost, price and status — InventoryEvery instrument tracked by SKU and serial with condition, cost, retail price, and live status — for sale, on hold, in repair, or sold.

Instrument lending and rental tracker with borrowers, due dates, overdue badges and deposits — Instrument lendingLoans and rentals by unit: who has it, when it is due, what deposit is held, and which agreements are overdue.

Pricing and margin report showing revenue, cost of goods, gross profit and per-product markup — Pricing & marginRevenue, cost of goods, gross profit, and markup per product so you price from real numbers instead of gut feel.

Weekly lesson booking calendar with student lessons, teachers, rooms and attendance — Lesson bookingsA weekly teaching calendar with rooms, teachers, and attendance marking — plus the invoice that follows each lesson block.

Honest note

Built for people whose gear is their work

Music Shop Suite is a professional back-office system at $49/month, not a free hobby cataloguing app. It earns its keep for gigging musicians, teachers, studios, and shops — people whose instruments are working assets with money, warranties, and loans attached.

Frequently asked

Can I use this to catalogue my own instrument collection?: Yes. Every instrument becomes a record with serial number, purchase date, price paid, photos, condition notes, warranty details, and its full service history — the same unit-level tracking shops use, applied to your own gear.
Does it track what I lend to bandmates?: Yes. Loans record who has the item, when it went out, and when it is due back, so the pedal you lent at a rehearsal in March is still findable in October.
Is it useful for insurance claims?: It is. A per-unit record with serial, purchase receipt details, photos, and current valuation is exactly what an insurer asks for after a theft or a flood — and exactly what nobody can reconstruct from memory.
What does it cost?: $49 a month for the full system. It is built for working musicians, teachers, and shops rather than casual hobby cataloguing, so it makes most sense if your gear is part of how you earn.

Keep exploring the workbench

Every part of the shop lives in one system. Follow the workflow closest to what you are trying to fix first.

Run your shop on one workbench — starting today.

$49/month, no contracts, no trial. Import your spreadsheet, invite your team, and have inventory, repairs, rentals, and lessons in one place tonight.